EVENT COORDINATOR

[ ROLE OVERVIEW ]

We are seeking an organized and proactive Event Coordinator to join our team and support the Executive Producer and Event Producer in planning and executing experiential events. This hands-on role will include a variety of responsibilities, such as location scouting, vendor coordination, project management, and on-site production management. The ideal candidate will be adaptable, collaborative, and ready to grow within a fast-paced, dynamic team environment. *This role is contract-based and is not a full-time position. Specific contract duration will be determined by the project.

[ SKILLS & ABILITIES ]

  • Event Production Support: Assist in the planning and coordination of events, ensuring all aspects are organized and executed smoothly.

  • Location Scouting: Help source and vet potential event locations that align with project objectives and client expectations.

  • Vendor Coordination: Collaborate with vendors to secure the necessary materials and services, ensuring deadlines and quality of standards are met.

  • Project Management: Assist in tracking project timelines and communicating updates with the production team.

  • On-Site Production Management: Support the team during on-site setup and event execution, ensuring all event components run according to plan.

  • Collaboration: Work closely with the Executive Producer, Event Producer, and other team members to maintain clear communication and foster teamwork.

  • Problem-Solving: Assist in troubleshooting issues as they arise to ensure events proceed without disruptions.

[ QUALIFICATIONS ]

  • Experience: Minimum of 1+ years of experience in event production or a related field.

  • Availability: Must be available during working hours to communicate via Slack and participate in project-related internal and external calls. Flexibility of schedule to be available for evening and weekend events.

  • Technical Proficiency: Experience with project management tools such as Google Suite, Slack, and Canva.

  • Travel: Must be available for travel as required for event execution.

[ DETAILS ]

  • Title: Event Coordinator

  • Type: Contract-based

  • Rate: Compensation will be determined based on experience and project scope.

  • Working Hours: To be determined by individual contract and project scope.

  • Schedule: Hybrid; in-person meetings and work sessions 2 days per week, remote 3 days a week.

  • Location: Based in Austin, Texas.